Team & Operations Co-ordinator (London)
Employer: The Circle
Location: Home based, flexible location (UK) within reasonable commuting distance/ability to travel to London at least twice a month and regularly for events
Temporary: 2 years, with view to extend to permanent
Working hours: 4 or 5 days, with flexible working options available
Salary: £28,000-£32,000 dependent on experience
Closing date: 7th April 2026
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The Circle is a global feminist organisation, founded by Annie Lennox and other leading women in 2018, supporting marginalised and vulnerable women and girls confronting gender-based violence and economic injustice across the world. What started as a small group of influential women including activists, lawyers and creatives coming together, has grown into a global network of thousands.
The Circle brings together Global Feminist changemakers to use their resources, networks and creativity to cultivate long lasting change. Through the delivery of frontline services, fundraising, advocacy and convening and connecting, our global network support each other on the journey towards a future where there is safety and equality for all women and girls.
We are on a mission to dismantle the economic barriers women and girls experience and end the pandemic of violence they face by funding & supporting frontline grassroots organisations in some of the world’s most vulnerable communities. We advocate for long-term structural change, and use our collective voices and those with lived experience to strive for progress. Global Feminism is our guiding light.
Since 2008, The Circle has supported over 1.5 million people directly on women’s rights and empowered more than 700,000 women and girls facing violence, discrimination and fear globally. The Circle has supported the creation of safe spaces and refuges, counselling, educational workplace training programmes, emergency assistance and much more.
Our Vision
A future where there is safety for all women and girls.
Our Mission
To economically empower and end violence against marginalised and vulnerable women across the world by building a network of Global Feminist changemakers who fund, advocate, and amplify.
Job Purpose
Are you passionate about global women’s rights and would love to contribute to the cause? Are you organised, efficient and enjoy supporting colleagues in the smooth running of an organisation?
This is an exciting time to join The Circle as we take the organisation to the next level and the Team Co-ordinator will play a pivotal role ensuring smooth daily functioning by managing administration, CRM, IT, and HR support. This role is key in facilitating team collaboration, supporting onboarding, managing office systems, and handling financial tasks like invoices, working collaboratively to boost team efficiency.
We are open to different levels of experience – whether you are a seasoned hand in operations and team support or at the early stage of your career. The successful candidate will bring high levels of organisation, elbow grease, passion and commitment.
About the role:
Administration & Systems Management
Managing supplies, equipment, and maintaining filing systems, records, and CRM database. Engage with and support running The Circle’s current operational systems, including Beacon CRM, Quickbooks, 1Password, Breathe HR, Microsoft 365 (including Microsoft Teams & SharePoint), FreshPay, Stripe, PayPal, Mailchimp, WordPress, etc. Continue to develop and update systems.
HR & Volunteer Support
Assisting with staff onboarding/offboarding, managing recruitment; Lead on health & safety, including having staff undertake regular risk assessments for home working and electronic device safety; ·
Finance Support
Processing invoices, expenses, donations, and assisting with budget tracking. Management of monthly reconciliation with QuickBooks. Submission of Gift Aid claims and donation tracking using Beacon CRM
Meeting, Event & Travel Support
Organizing team meetings, Board meetings, away days, overseas travel and coordinating event logistics.
Communication & Compliance
Assisting with internal communication and ensuring Health & Safety, GDPR, and safeguarding compliance.
CEO, Board and Governance Support
Support the Chief Executive and Board Secretary with quarterly Board meetings, sub-committee meetings; Manage policy renewal timelines, support on updating existing policy and drafting new policy where necessary, alongside the CEO & Board
Person specification:
Essential
Excellent organisational skills and ability to juggle multiple priorities.
Excellent communication skills, both written and verbal
Some experience of finance systems, including supporting on reconciliation, budgets, and gift aid
Good data management skills to support monitoring and evaluation work.
Excellent Microsoft Office suite skills including Excel, SharePoint, and knowledge of other IT solutions to support effective operations.
Proactivity: Strong “can-do” attitude, willing to take initiative and solve problems.
Previous experience in administration, operations, or a, supportive, team-focused role
Desirable
Experience managing a CRM.
Experience coordinating events, ideally both online and in person.
A strong understanding of, and passion for, women’s and girls’ rights.
Knowledge of specific systems used at The Circle: WordPress CMS systems, Mailchimp, QuickBooks, Beacon CRM, Breathe HR.
Understanding of use of social media to engage with different audiences.
Ability to represent The Circle to external audiences.
Some experience of working with high profile names
Experience supporting on policy writing
Experience of providing basic HR support
Personal Characteristics
Extremely organised and ability to work in a fast-paced environment
Attention to detail.
An entrepreneurial and enterprising approach to work.
Efficient, reliable, flexible and collaborative working style.
A self-starter with the ability to anticipate requirements and act to provide workable solutions with limited budget.
Team player who enjoys working collaboratively and flexibly to achieve outcomes.
Keen to add value to the organisation’s culture and ethos.
Interest in global women’s rights.
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