Operations Coordinator (Bristol)
Employer: Learning With Parents
Location: Hybrid (the team is currently based in our Bristol office two days per week, Mondays and Tuesdays, at our office in Bristol, other days remote)
Temporary: One year fixed-term contract, with the possibility of extension subject to organisational need.
Working hours: Part-time (21 – 30 hours hours per week)
Salary: £30,000 Full Time Equivalent (FTE)
Closing date: Friday 10th July 2026
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About the Role
There are 1.4 million primary-aged children growing up in poverty in the UK, and we are currently only working with a fraction of them. We have grown rapidly over the last few years and are now looking to take work to the next level.
The Operations Coordinator will play a key role across the charity, supporting the smooth running of Learning with Parents’ core functions during a period of growth and enabling the team to effectively deliver our programmes and achieve impact for disadvantaged families.
In particular, they will assist the Operations team with HR and recruitment processes, providing additional administrative capacity and supporting our finance functions. They will also provide essential administrative support for the Schools team, including supporting with responding parent and teacher queries, maintaining CRM systems and issuing invoices.
Core areas of responsibility
Financial Systems
Support with accounting and financial systems, including: monthly reconciliations; paying expenses and invoices; and procurement.
HR Support
Support with the recruitment process for staff, interns, work experience and trustees including advertising roles, supporting logistics for interviews, carrying out DBS checks, collecting references and sending unsuccessful applicants feedback.
Support with HR record keeping, including staff training refreshers, keeping employee details up to date, policy refreshers etc.
Support with the onboarding of new staff, including procuring necessary office equipment, setting up new members of staff on platforms and scheduling meetings as necessary.
Support with the logistics for the annual staff away days and organise termly staff socials.
Support the intern and work experience recruitment and support processes.
Programme Support
Update the schools database and organisations database with the relevant programme information
Support the Schools Team to deliver timely support for both schools and parents using our programmes through our help desk system, Hubspot
Support with the invoicing and contracts for school partners, including supporting the Schools Team with ensuring school invoices are paid
Provide logistics support with ordering and sending out teddies to schools for Ready teddy
Support Curriculum team with subtitling videos
Support Curriculum team with travel logistics from filming
Support with any programme admin as directed by the school team.
Administrative Support
Provide diary management support for the CEO and trustees
Book travel for staff and external meeting spaces as required.
Support with trustee meetings and external meetings, including organising travel, booking meeting rooms, organising lunch, minuting meetings.
Manage all non-school related enquiries coming into the general Learning with Parents inbox and assist with responding to enquiries on HubSpot, as required.
General administrative support as required.
Office Management
Ensure office and kitchen resources are replenished as required i.e. printing paper, stationery, tea, coffee.
Ensure the office and kitchen are kept clean and tidy.
Ensure office equipment and furniture is in good working order and organise repairs and replacements as required.
About You
A successful Operations Coordinator will be eager to work in a small team, have a can-do attitude, and be keen to get stuck in to support the charity’s growth and impact.
Our ideal candidate would also be able to provide examples of when they have used the following skills and experience:
Good organisational skills and ability to prioritise effectively
Good attention to detail
Excellent communication skills, verbally and in writing
Ability to work well as a team and with a range of different stakeholders
Keen to learn and develop new skills
A desire to champion and uphold our organisation’s vision, mission and values.
Our ideal candidate might also be able to provide examples of when they have used some of the following skills and experience, although these are not essential:
An understanding of education inequality in the UK
Lived experience of some of the barriers that families from disadvantaged communities face in engaging with children’s learning
Experience working within the UK education system, either in schools or in other organisations working in the space such as charities or suppliers
Experience in (an) administrative role(s)
Experience of book-keeping or support with other financial functions.
Our values
Our Learning with Parents values are key to how we work and inform our strategy, programme, and how we collaborate.
Ambition
We strive do more for the families, schools and organisations we work with
Collaboration
We value the voices of others and achieve more by working together
Exploration
We are curious and seek evidence to inform our work
Innovation
We test, learn, adapt and embrace failure in our pursuit of progress
Integrity
We act responsibly and honestly, and default to transparency
Supportive environment
We work to create an environment which supports growth, belonging and wellbeing for everyone
Benefits
We have a passionate team and supportive culture. We have supportive policies and offer a number of benefits including:
Generous annual leave allowance (35 days, including bank holidays)
Your birthday off and additional holiday reward for every year employed with us (up to five days pro rata)
Enhanced maternity, paternity and family-related leave policy from day one
Income protection in case of sickness
Flexible working times
Social events
Environmental (Net Zero) Pension
Cycle to work scheme
Benefit Hub, including virtual GP and discount scheme
To apply
Submit a CV and answer the following questions through our site by 10 July 2026:
Why do you want to work for Learning with Parents? (no more than 300 words)
Why do you want the role of Operations Coordinator? (no more than 300 words)
What skills or experience do you have that would make you a good candidate for this role at Learning with Parents? (no more than 500 words)
Your questions will initially be assessed without reference to your personal details or CV so please include all relevant information in your responses. These will be scored by multiple reviewers using a scoring matrix. Please refer to our AI in recruitment policy for guidance.
First round interviews will be online the week commencing 13 July 2026. Second round interviews will be in person, at our Bristol offices, on Tuesday 21 July 2026.
We think it is important that our charity reflects the lived experience of our beneficiaries, and we want to be an organisation where employees and supporters from any background can thrive.
We particularly welcome applications from candidates with lived experience of disability, candidates from Black, Asian or other minority ethnic groups, Lesbian, Gay, Bi, Trans, including non-binary (LGBTQ+) candidates, and candidates from disadvantaged communities. These groups are currently underrepresented at Learning with Parents, and we are committed to increasing representation and diversity internally at the charity.
Due to the nature of our work with young people, on acceptance of offers all Learning with Parents employees are subject to a DBS check in accordance with Safeguarding Policies and offers will also be subject to reference checks.
Please note, travel for data collection from our partner schools across the country will be required. This is likely to be between three to six times a year. Additional travel may be required to share findings with stakeholders, primarily based in London.
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