Operations Admin Assistant
Employer: Pink Spaghetti Manchester
Location: Remote: within 20 miles of Manchester.
Working hours: Part-time: 10 - 15 hours a week with scope to increase your hours if you wish as the business grows.
Salary: £12.50 per hour.
Closing date: 12th September 2025
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We are a growing VA company based in Manchester, looking for a home-based VA who will support us with our growing list of customer tasks. At Pink Spaghetti North Manchester & Salford, we take pride in delivering a high-quality service to all our clients. We understand the needs of a small business and strive to support them as they grow.
We are seeking a dynamic Operations Admin Assistant to support our clients and the business owner. If you're ready to thrive in a fast-paced environment where no two days are the same and you’re a natural problem-solver, multitasker and hands-on go-getter, this role is for you.
In this business, things can change rapidly, so independent judgment is required to plan, prioritise and organise a diversified workload. The most qualified candidate for this role will be proactive and organised and appreciate how to prioritise tasks without dropping the ball on others. With a good eye for detail, be tech-savvy and keen to learn.
As our clients rely on us to provide a quality service to their business, you must be reliable, flexible, people-oriented, friendly, patient, fast learning, quick thinking, and demonstrate initiative and responsibility.
Responsibilities:
Monitor and organise inboxes for clients, triaging emails, flagging priorities, and diary management, including managing complex meeting schedules, sending calendar invites, arranging Zoom/Teams links, and managing follow-ups across time zones and stakeholders.
Assist with day-to-day marketing tasks such as updating online profiles, scheduling social media content, and using branded Canva templates to create marketing materials — all while ensuring consistency with brand tone and visual identity.
Travel and accommodation research tailored to the client’s preference and budget.
Spreadsheet & data management ensuring accuracy and ease of use for reporting or operational tracking.
Conducting online research to identify new leads, finding accurate contact details, and preparing outreach lists for clients.
Xero administration uploading receipts, matching transactions, and assisting with account reconciliation tasks.
Organising clients’ physical and electronic workspaces in a logical manner that supports the client in their work.
Assist with a variety of administrative and client-related tasks as needed, often working to short deadlines or shifting priorities.
General administrative and clerical tasks.
Essential qualities and skills:
Working knowledge of Microsoft Office Products, including Word and Excel.
High-quality written, verbal and presentation communication.
Work independently as well as in a collaborative environment.
Proven experience in effective planning, organising and time management.
Excellent attention to detail and accuracy.
Desirable skills
Knowledge of social media channels, including Facebook, Instagram and LinkedIn.
Confident using tools such as Xero, Canva, Google Workspace, Mailchimp (training will also be provided).
Experience in supporting small businesses with admin or marketing tasks.
Experience in organising complex meetings across various jurisdictions.
This role comes with an opportunity to increase hours and responsibilities with support and training for the right candidate, but this is not an expectation of the role.
Benefits: home working with an element of flexibility, laptop, 28 days annual leave pro rata to your working hours, and pension if applicable.
Please note – no agencies or freelancers in a marketing or VA role will be considered.
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