Digital Festival Co-ordinator
Employer: Choose LOVE
Location: Remote, with flexibility to attend online meetings across time zones and occasional London meetings if required
Working hours: up to 20 days total
Salary: 150 – 200 GBP per day
Closing date: noon on 10th April 2026
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About Choose Love
Choose Love supports refugees and forcibly displaced people worldwide, ensuring they have what they need when needed. Our support ranges from lifesaving search and rescue boats to hot, nutritious food, clothes, and legal advice. We’re a small, agile, and ambitious team powered by our vision of a world that chooses love and justice every day for everyone.
About GLORY and the Festival
GLORY, Global Leadership and Organising by Refugee Youth, is a youth-led network that brings together young people with lived experience of forced displacement. One of its flagship collective initiatives is the GLORY Digital Festival, a fully online two-day event designed to build skills, increase the visibility of refugee youth leadership, grow coalitions, and connect young people with practitioners, artists, organisers and decision-makers.
The Festival Coordinator Consultant will play a central delivery role, turning an exciting festival concept into a well-run, accessible and inclusive event. This is a hands-on role for someone who is organised, calm under pressure, and genuinely energised by youth-led work, digital events and social justice.
Role Purpose
To coordinate the planning and delivery of the GLORY Digital Festival from pre-production through to post-event follow-up, making sure speakers, session leads, interpreters, technical suppliers, youth co-chairs and participants all have what they need for a smooth, engaging and accessible experience.
Key Responsibilities
Develop and maintain the detailed festival work plan, timeline, and delivery tracker to ensure all moving parts stay on schedule.
Coordinate day-to-day logistics across the full production cycle, including speaker invitations, confirmations, briefing notes, biographies, headshots, consent forms, session timings and final run-of-show documents.
Support the Festival Lead and young people involved in shaping the programme, helping translate ideas into practical delivery plans and realistic sequencing.
Liaise with youth co-chairs, moderators, interpreters, captioning providers, technical support, and any external contributors to ensure strong coordination across all sessions.
Organise and schedule tech checks, rehearsals and pre-event briefings for speakers, facilitators and youth co-chairs.
Manage event administration, including registration workflows, attendee queries, joining instructions, reminder emails, speaker packs and session assets.
Coordinate accessibility arrangements, including live interpretation, captioning, consent and recording processes, and clear participant information before and during the event.
Work with Choose Love colleagues and any external creative support to keep the comms calendar on track, gather speaker assets, and support the delivery of social and promotional materials.
Prepare and maintain practical event documents, including contact lists, briefing packs, moderation notes, risk logs, escalation pathways and event-day checklists.
Support safeguarding and participant wellbeing by ensuring community guidelines, incident pathways and relevant contacts are clearly embedded into delivery plans.
Provide live coordination support during the festival, helping sessions start on time, troubleshooting issues quickly, and keeping the event running smoothly across both days.
Coordinate immediate post-event follow-up, including thank-you emails, sharing recordings and resources, collating attendance and engagement data, and supporting a short internal debrief.
Specific Deliverables
A live production plan and delivery timeline for the festival.
A confirmed speaker and contributor tracker, including contact details, session information and outstanding actions.
Completed briefing packs, rehearsal schedules and run-of-show documents for all sessions.
A registration and attendee communications workflow, including a reminder schedule and joining information.
Event-day coordination support across the full festival weekend.
A short post-event wrap-up note with key learnings, delivery reflections and any recommended follow-up actions.
Person Specification
Essential
Experience coordinating online events, conferences, programmes or campaigns with multiple contributors and tight deadlines.
Strong project management and administration skills, with the ability to keep detailed trackers, schedules and communications organised.
Experience supporting online or hybrid events, including speaker management, rehearsals, event platforms and live session coordination.
Excellent written and verbal communication skills, with the confidence to communicate warmly and clearly with a wide range of stakeholders.
Ability to work independently, prioritise effectively and stay calm when plans shift or problems arise.
Strong attention to detail, especially around logistics, accessibility, timing and follow-through.
A clear commitment to equity, inclusion and working in ways that respect the dignity, agency and safety of displaced young people.
Confidence using common digital tools such as Zoom, Google Workspace, shared trackers, online forms and presentation documents.
Desirable
Experience working with youth-led, refugee-led or community-led programmes.
Experience coordinating interpretation, captioning or other access requirements for online events.
Knowledge of safeguarding good practice in youth or community settings.
Experience supporting storytelling, advocacy, arts or cultural programming.
Experience working across different regions and time zones.
Lived experience of displacement, migration or community organising is warmly welcomed.
Ways of Working
This is a short-term consultancy contract rather than a pay-as-you-earn (PAYE) contracted employee role.
The consultant will be expected to manage their own time over the agreed 20 days, while remaining available for key meetings, rehearsals, and the festival weekend itself.
Some flexibility will be needed because the festival is global and involves contributors across different time zones.
The consultant will work closely with the Festival Lead, young people involved in programme design, and relevant Choose Love colleagues across programmes, communications, safeguarding and operations.
Success in the Role Will Look Like
A well-coordinated, youth-led festival that feels smooth, welcoming and professionally run.
Speakers, youth co-chairs and contributors who feel briefed, supported and confident in their roles.
Strong accessibility and participant communications, with clear information before, during and after the event.
A delivery process that is organised, responsive and well documented, reducing last-minute stress for the wider team.
A successful event close-out, with timely follow-up, clean handover of materials and practical lessons captured for future GLORY initiatives.
Recruitment Information
Interviews will take place the week commencing 20th April 2026
As part of the interview process, you may be asked to complete a presentation exercise to showcase your technical knowledge and experience.
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