Co-Production Administrator
Employer: Migrant Help
Location: Homebased role or Hyrbid remote if London based
Temporary: Maternity cover until 6 August 2027
Working hours: 28 hours
Salary: £26,739 (pro-rata) - Increasing to £29,602 (pro-rata) following successful completion of a 6 months probation period
Closing date: 18/05/2026
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Location: Homebased
Contract: Maternity cover until 6 August 2027
Hours: 28 hours
Salary: £26,739 (pro-rata) - Increasing to £29,602 (pro-rata) following successful completion of a 6 months probation period
Closing Date: 18 May 2026
The role
Part of the Co-production team, the Co-production Administrator is a supportive and collaborative role at Migrant Help. You will work with the Co-production team to provide administrative support so we can deliver on our Co-production Strategy. You will play an important role in supporting the team's efforts to foster collaboration between service users, staff, trustees, and volunteers to deliver on impactful projects. The role will involve a range of administrative tasks that contribute to the smooth functioning of co-production initiatives. You will be required to adopt a pro-active approach towards improving administrative and financial processes in line with any updated requirements.
If you have demonstrable administrative experience with excellent attention to detail, and are looking for an exciting role that makes a difference, we’d love to hear from you!
Role responsibilities
Support service users, staff, trustees, and volunteers join co-production projects
Identify and address any barriers that make it hard for service users to take part in co-production projects and related opportunities
Organise, coordinate, and set up workshops and meetings relevant to co-production projects
Take notes during meetings to document discussions and action items
Prepare and distribute meeting materials and papers in advance as required
Assist with the distribution of laptops and equipment, ensuring their availability and proper functioning for service users
Support grant and invoicing processes while ensuring they comply with relevant guidelines
Aid in the administrative aspects of new co-production projects, contributing to their success
Collate and assist in the production of reports and end-of-project evaluations to document outcomes and impact
Maintain a systematic and efficient filing system for service-user and volunteer data, research findings, and strategic activities related to co-production projects
Provide support to team members, optimising their daily workflow
Assist with managing team diaries, communications, meetings, and travel arrangements, as well as handling expense-related tasks
The experience and skills you need
Demonstrable experience in an administrative capacity, particularly with filing systems and databases, budgets, invoicing, and other financial processes.
Demonstrable ability to communicate well both in writing and verbally.
Proven ability to work under pressure, prioritise, meet deadlines, and deliver results.
Ability to work flexibly on own initiative and as part of a team.
For full person specification please see the job description
Want to know more?
We will be holding a 45 minute information session for applicants to find out more about this role on Wednesday 13 May 2026 at 12pm – click here to join the meeting
Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process therefore:
This post is subject to a Disclosure and Barring Service (DBS) check therefore applicants must:
Be able to provide documents to show their right to work in the UK (such as Passport, work visa, settled status document, certificate of registration, naturalisation as a British citizen, Biometric Residence Permit etc.)
Provide full employment history for the previous 3 years and/or suitable documentation to cover any gaps in employment
About Migrant Help
Migrant Help is a leading charity that was established in 1963 and delivers a range of support and advice services to people affected by displacement and exploitation across the UK. Our vision is for a global society that protects vulnerable people, treats them with respect and enables them to reach their full potential.
We foster a culture in which equality, diversity and inclusion are recognised, valued and encouraged. It doesn’t matter who you are or where you come from, we match your skills with the needs of our organisation, as long as you share our values, vision and goals. We welcome applications from candidates regardless of their age, religion or belief, race, gender reassignment, disability, sexual orientation, sex, marriage or civil partnership, pregnancy and maternity.
These are some of the benefits we offer
Our working week is 35 hours per week offering flexibility and work life balance
Enhanced family friendly provisions
Employees will gain an extra day annual leave per year to a maximum of 39 days, including bank holidays (pro-rata).
Option to buy or sell up to 5 days of annual leave
Access to Perkbox, an employee rewards and benefits platform with over 9,000 deals and discounts, a range of free perks, employee wellbeing support and other additional employee benefits and recognitions.
Wellbeing support.
Migrant Help offers employees a non-contributory pension scheme Migrant Help pays 8% worth of employee salary into the pension scheme.
How to apply
To apply for this role, please click on the 'use this link to apply' button and complete the online application form attaching a copy of your CV and cover letter.
Artificial Intelligence (AI) can be a valuable tool during the application process, for example to help structure your sentences and identify your transferable skills. However, please ensure you don’t rely on it entirely. As your application will be reviewed by people, not systems, it is often easy to recognise when AI has been heavily used. We want to hear your unique voice and understand your experience.
Selection Criteria
Your application will be assessed against the job description and person specification, which can be found via the above link, we therefore recommend you review both before you apply.
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