Administrator
Employer: Safeena
Location: Home-based in the UK [ with occasional travel ]
Temporary: Contract (2 years)
Working hours: Part-time (3 days per week, 22.5 hours)
Salary: £25,000 pro rata
Closing date: 25 September 2026 at 12:45
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Shape the future of the UK’s dedicated Muslim Cancer Support Network by providing critical administrative support. Safeena was created to ensure no Muslim facing cancer feels alone.
As we grow from a volunteer‑led initiative into a professionally governed national organisation, we are recruiting an Administrator who will play a central role in supporting our Head of Transformation and strengthening the foundations of our charity.
Home‑based (UK) with occasional travel
This role is ideal for someone who is organised, proactive and passionate about health equity. You will be at the heart of Safeena’s transformation programme, helping build systems, processes and governance that enable our volunteers, community champions and befriending teams to support Muslims affected by cancer with dignity, compassion and culturally sensitive care.
Why this role matters
Safeena is delivering a major two‑year transformation programme focused on building organisational capacity, strengthening governance, developing a skilled volunteer workforce and expanding cancer awareness activity across mosques and Muslim communities. Your administrative leadership will help ensure Safeena becomes a credible, compliant and high‑performing national charity capable of reaching thousands.
About Safeena
Safeena provides faith‑informed emotional support, peer befriending, bereavement support, cancer literacy education, and culturally sensitive volunteer services. Our work is rooted in sincerity (ikhlas), accountability, service (khidma) and compassion, ensuring every individual receives care that respects their faith, culture and dignity.
Key Responsibilities
Inbox & Communication Management
Manage and triage the Head of Transformation and Hello inboxes
Draft responses, prioritise actions and maintain professional communication with partners and volunteers
Meetings & Coordination
Organise meetings, workshops and community sessions
Prepare agendas, papers and pre‑reads
Take accurate minutes and maintain action logs
Documentation & Governance
Format and proofread reports, papers and presentations
Maintain project documentation and support governance processes
Assist with board and steering group preparation
Project Administration
Maintain project documentation
Support reporting, monitoring and data collection
Assist with onboarding and close‑down of project activities
General Administrative Duties
Diary coordination, travel arrangements and basic financial admin
Maintain confidentiality and uphold Safeena’s safeguarding standards
Person Specification
Essential
Strong organisational and communication skills
Experience managing inboxes, documentation and meeting coordination
Proficiency in Microsoft Office
Ability to work independently and handle sensitive information
Desirable
Experience in healthcare, charity or transformation settings
Understanding of culturally competent or faith‑informed support environments
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