Administrative Coordinator
Employer: Poverty Truth Network
Location: Homeworking within the UK (with some travel)
Working hours: 22.5 hours per week (3 days)
Salary: £21,888 (£36,480 FTE)
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Job Purpose
To provide coordinating and enabling administrative support as part of the Operations Team, supporting activity across a dispersed staff team and wider Network. The role helps ensure smooth systems, shared working practices and high-quality administration across the Network, and plays an important part in supporting and sustaining a relational culture across a dispersed team and wider Network.
Key Tasks
Coordination and Team Support Ensure effective administrative coordination across the Network, including diary management for the Core Leadership Team as appropriate
Support the early planning, coordination and smooth delivery of online and in person events, meetings and gatherings.
Undertake HR-related administrative tasks, including for recruitment, onboarding documentation and record-keeping
Provide flexible administrative support to internal teams as appropriate, in line with agreed priorities
Ensure effective preparation and circulation of agendas, minutes, papers and follow-up actions, including for trusteesʼ meetings
Coordinate practical and physical resources across a dispersed team (e.g. business cards, printing, stationery, event materials)
2.Finance Administration
Provide bookkeeping support, ensuring transactions are processed accurately and kept up to date using Xero
Process payments such as payroll, invoices and the PTN Support Fund
Generate financial or statistical reports from systems as required
Provide administrative support to grant processes, including maintaining grant records and supporting reporting preparation as required
Support the administration, reconciliation and accurate recording of donations where relevant
3.Systems and Data Stewardship
Support the maintenance and effective use of the Networkʼs administrative, financial and digital systems (including Microsoft 365, Xero and CRM platforms)
Act as Data Steward for the organisation, ensuring data is managed to a high standard across systems (including our CRM and SharePoint), in line with GDPR and organisational policies
Support colleagues to use systems confidently and embed consistent administrative practices
Assist in the preparation and formatting of forms, templates, resources and documents, ensuring alignment with branding and data protection standards
Contribute to the development of written guidance and process documentation where helpful
General
Undertake other appropriate duties as requested by the Operations Manager
Skill, Knowledge and Experience
We are looking for someone who is organised, relational and values driven, who communicates with warmth, clarity and attention to detail, and who enjoys enabling others to work well.
Essential:
Demonstrate commitment to social justice and alignment with the values and ethos of the Poverty Truth Network
Have experience providing high-quality administrative support, including bookkeeping, diary management and supporting meetings and events
Have experience of Xero (or equivalent financial systems), Microsoft 365 and CRM systems
Be comfortable learning and using new digital tools, and supporting colleagues to adopt shared systems and consistent working practices
Demonstrate strong written communication skills, including drafting guidance and process documentation
Be able to work independently while contributing positively to a collaborative team environment
Be able to build respectful and responsive working relationships with colleagues, Commissioners and partners
Be adaptable and comfortable contributing to project-based work, responding to emerging needs and evolving systems
Desirable:
Experience working in a charity, community, movement-building or similar relational setting
Experience supporting trustee or governance processes
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