Communications and Events Officer
Employer: Kaleidoscope Trust
Location: Remote (UK-based), with occasional travel
Working hours: This role is full-time (37.5 hours per week)
Salary: The salary is £35,150 p.a. plus pension contributions
Closing date: Monday, 16 March 2026 at 23:59 (London time)
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The Role:
The Events and Communications Officer will help KT communicate its work clearly, connect with key audiences, and bring people together through communications and events that support our strategic goals.
The role is an exciting opportunity to get stuck into different areas of KT’s work and play a central role in helping to deliver a number of our key events and projects. We are looking for someone with a can-do attitude, who is a team player, and who is looking to grow professionally by building their skillset and helping to deliver KT’s work across different areas linked to communications, events, and digital analytics.
This role, within the broader policy and public affairs function, will play an important part in the delivery of focused, strategic communications, including supporting the development of original content that reflects KT’s expertise, partnerships, and impact.
This role will also provide high-quality operational and administrative support to help deliver critical functions in support of priority projects/events, including:
● Communications operations
● The Global LGBTI+ Rights Commission
● KT’s organisational set events, such as our annual Parliamentary Reception and various other corporate partner engagement events
● Provide dedicated support to TCEN communications and member-facing activity (under one day a week), in KT’s role as the member hosting the network’s Secretariat.
The post-holder will gain experience in a range of skills areas, including communications, public affairs and advocacy, event management, and stakeholder engagement.
The Communications and Events Officer will report to the Head of Policy and Public Affairs.
Key Responsibilities:
Communications Operations and Administration
1. Schedule and publish proactive – and repost relevant reactive – communications outputs as directed across websites and social media platforms and channels.
2. Supporting effective internal processes for communications planning, approvals, and scheduling, helping ensure work is timely, consistent, and well-managed.
3. Produce and coordinate high-quality communications outputs, including digital content, briefings, newsletters, and public-facing materials that strengthen KT’s influence and positioning.
4. Develop and maintain databases and contact lists of different stakeholder groups using Vuelio, to support current or future communications objectives, as directed.
5. Liaise with external service providers (e.g., for printing), as needed/directed.
6. Work with external suppliers, partner organisations, and other stakeholders as needed to support the delivery of communications outputs and event activity.
7. Contribute to developing specific audio-visual and written communications outputs in different formats, as needed.
Events Delivery
1. Support the planning and delivery of KT events, including advocacy events, stakeholder receptions, and fundraising occasions, managing logistics, stakeholder coordination, communications, and follow-up, ensuring events contribute to KT’s advocacy and strategic objectives.
2. Coordinate compiling/updating event guest lists across the organisation.
3. Draft and circulate signed-off invitations to stakeholders (often in coordination with members of other teams), monitor RSVPs, and respond to or redirect queries from participants.
4. Support the project lead with liaising with venues, including ensuring logistics are communicated and remain on track.
5. Attend in-person events to assist with set up and tear down and support delivery as required.
6. Prepare draft contracts for and liaise with suppliers (such as photographers, videographers), as directed.
7. Support scheduling and organising of online and in-person meetings and webinars, and provide troubleshooting and IT assistance as needed.
8. Compile document packs and circulate relevant information to stakeholders/ participants in advance, as directed.
9. Escalate issues and risks to relevant senior staff as needed.
10. Support with other event logistics, as required.
Person Specification:
Essential
● Experience supporting communications work in a charity, advocacy, or similar mission-driven organisation.
● Familiarity with digital communications tools and platforms (e.g. social media, email newsletters, basic design tools).
● Strong writing and editing skills, with the ability to produce clear, engaging content for different audiences.
● Experience supporting the delivery of events or convenings, including practical logistics and coordination.
● Strong organisational skills, with the ability to manage multiple tasks, deadlines, and competing priorities.
● Confidence working collaboratively across teams, supporting colleagues to communicate their work effectively.
● Good judgement and attention to detail, particularly when handling sensitive topics or external communications.
● Commitment to KT’s mission and a strong understanding of the context for LGBTI+ rights globally.
Desirable
● Experience working on advocacy or public affairs communications.
● Experience working with external suppliers, partners, or stakeholders on global communications campaigns or events delivery.
Terms and Conditions:
● This role is full-time (37.5 hours per week).
● The salary is £35,150 p.a. plus pension contributions.
● The post-holder is entitled to standard annual leave of 25 days plus bank holidays.
● The post-holder will be managed by Kaleidoscope Trust’s Head of Policy and Public Affairs.
● The staff member will work from home as part of our fully remote working model, with the occasional requirement to travel to off-sites for meetings or events and possibly internationally.
● Standard core hours of work are 9:00am - 5:30pm (London time) with possible requirement to work very occasionally at evenings and weekends (which will accrue Time Off In Lieu).
● The post-holder must possess the right to live and work in the United Kingdom for the period of the contract.
● Start date: As soon as possible.
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