Programmes Officer (London)
Employer: Spana
Location: UK based, hybrid working with regular attendance (approximately 1-2 days per month, or more if preferred) in our London office
Working hours: Full-time (34.5 per week), permanent contract
Salary: c.£32,000 per annum subject to skills and experience
Closing date: 23:59 GMT on 08 February 2026
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The Programmes Quality and Delivery department is a key unit within SPANA’s Global Programmes Directorate (GPD). The team ensures effective oversight of the design and delivery of working animal health and welfare interventions in collaboration with a range of national NGO partners across more than 20 countries in Africa, the Middle East, Asia and Central and South America. SPANA is strengthening the GPD to support partners to develop and deliver transformational and sustainable improvements in working animal welfare.
Reporting to a Senior Programmes Manager, the Programmes Officer provides essential grant administration and project management support to a portfolio of partners, ensuring effective oversight across the lifecycle of grants. This involves developing effective working partnerships remotely and identifying risks and issues that need to be escalated. The Programmes Officer works closely with technical colleagues responsible for Monitoring Evaluation Accountability and Learning (MEAL), animal health and welfare, education and behaviour change and the wider organisation (e.g., communications, fundraising, advocacy and policy).
Key responsibilities
Area 1: Programme and grant administration
• Administer grants to animal welfare organisations from application through award, implementation and closeout across diverse geographies.
• Maintain comprehensive records of grant agreements, budgets and reporting schedules in line with international standards.
• Administer the financial and narrative reporting cycle from partners, supporting the submission of good quality reports in a timely manner.
• Maintain accurate and up-to-date programme documentation, including project files, records and reports.
• Contribute to developing and refining global grant management systems and tools.
• Work on additional and ad hoc events and projects as required across SPANA's portfolio.
Area 2: Partnership support
• Contribute to effective partner meetings, ensuring accurate meeting records are made and agreed actions are implemented.
• Assist in organising and coordinating meetings, workshops and other programmerelated events.
Area 3: Capacity development support
• Assist the Senior Programmes Managers in planning and delivering capacitydevelopment activities that strengthen partner’s ability to manage projects and grant contracts.
Area 4: MEAL
• Work closely with SPANA’s MEAL team to ensure that partners are meeting MEAL requirements and delivering as per the workplans.
• Monitor programme progress against established milestones and deliverables in partnership with the MEAL team.
• Track key performance indicators and evaluate programme outcomes.
Area 5: Cross-team and department collaboration
• Maintain effective communication across SPANA teams and departments.
• Prepare regular progress reports, status updates and presentations for internal and external stakeholders.
• Act as the primary liaison for programme-related queries from other SPANA teams.
International travel may be required based on business needs. The frequency and duration of travel will vary depending on project demands and organisational requirements.
In addition, undertake any other duty or responsibility that may reasonably be allocated by management.
Person specification
Knowledge and education
• Undergraduate degree in relevant subject (e.g., animal welfare or international development) or equivalent professional experience.
Experience and skills
• Familiarity with partnership management and collaborative working across organisations.
• Experience of grant administration and project delivery, preferably within a grantmaking organisation.
• Ability to manage multiple deliverables and deadlines.
• Excellent written and verbal communication skills, capable of producing complex information in a clear and accessible format.
• High attention to detail and accuracy in documentation and reporting.
• Demonstrable ability to work across multiple programmes and workstreams, and to manage competing priorities effectively.
• Experience in organising events, workshops or programme-related activities.
• Proficiency in Microsoft Office and experience using information management and IT communication platforms.
Personal attributes
• Effective team player with strong interpersonal skills and the ability to build positive relationships.
• Willingness and ability to travel internationally, as required.
• A commitment to SPANA’s mission to transform the welfare of working animals.
Desirable criteria
• Working knowledge of French or Arabic.
• Project management qualification.
Applicants must have the right to work in the UK currently and for the duration of the contract
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