Logistics and Administration Officer
Employer: Forest Peoples Programme (FPP)
Location: Moreton-in-Marsh Office or Remote (UK-based candidates)
Working hours: PT or FT; min 3 days per week (to include some Fridays)
Salary: £28,000 - £30,000 FTE (depending on skills and experience)
Closing date: Monday 16th February, 5pm UK time
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Forest Peoples Programme (FPP) is a human rights charity that supports tropical forest peoples to protect their lands and livelihoods. We have 70 people on the team including human rights lawyers, anthropologists and social scientists working with communities and local organisations around the tropical belt. Up to half of the team live and work remotely. We are looking for a Logistics and Administration Officer to join the Administration team. For a full list of duties, please see the Job Description below. The successful candidate will be highly organised, proactive, and able to manage multiple tasks efficiently. An interest in the work of FPP and previous experience in logistics, travel coordination, or office administration is essential, while experience working with international teams and managing events or field operations would be a strong advantage.
Key Responsibilities
Travel & Logistics
Coordinate international and domestic travel for staff, consultants, and partners (including travel, flights, visas, accommodation, insurance).
Support with preparation of Visa applications.
Ensure compliance with organisational travel policies and donor requirements.
Maintain relationships with travel providers and negotiate cost-effective arrangements.
Support logistics for workshops, conferences, and field trips, including registrations, venue booking and equipment procurement.
Assist with monitoring and ordering travel equipment inventory including first aid, GPS units and other field equipment.
Financial administration and liaising with the finance team.
Administration
Provide day-to-day administrative support to the organisation.
Work closely with the operations team, including HR and IT.
Manage office supplies, contracts, and service providers.
Assist with document preparation, filing, and record-keeping.
Set up and coordinate Zoom meetings.
Assisting with Zoom meetings including break out rooms, interpretation function etc.
Assist with preparations for staff meetings.
Person Specification
Essential Skills & Experience
Proven experience in travel coordination, logistics, or administration (preferably in NGOs or international organisations).
Proficiency in Microsoft Office including Excel.
Strong organisational and multitasking skills with attention to detail.
Excellent communication skills.
Ability to work under pressure and adapt to changing priorities.
Desirable
Experience working in the charity sector or similar.
Awareness of financial admin requirements.
Familiarity with travel safety and security protocols.
French/Spanish languages an asset.
What We Offer
Occasional travel opportunities.
Opportunity to contribute to meaningful global human rights work.
Collaborative, multicultural team environment.
Flexible working arrangements.
Enhanced sick leave and maternity/paternity leave.
25 days (pro rata) annual leave, plus UK bank holidays and the days between Christmas and New Year.
Office with free parking, electric vehicle charging point and close proximity to the train station.
We value collaboration, diversity, and the unique contributions of each individual, and welcome applications from candidates of all backgrounds and experiences. This role is based at our Moreton-in-Marsh office, with flexible remote working options for UK-based candidates. To be considered for this role, applicants must have the right to work in the UK at the time of application, as we are not able to sponsor visa applications.
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