Facilities and H&S Coordinator
Employer: Everywhen
Location: This is a remote UK based role but will require occasional travel within the UK as per business needs.
Temporary: Fixed Term Contract
Working hours: 35 hour working week
Salary: Up to £38k
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Are you someone who takes pride in creating safe, well‑run, and welcoming workplaces? Do you enjoy a role where no two days are the same — combining hands‑on coordination with meaningful responsibility? If so, this could be the perfect next step for you.
We’re looking for a Facilities & Health & Safety Coordinator to join our Property, Facilities & H&S team. You’ll play a key role in keeping our buildings running smoothly, supporting our people, and ensuring we maintain the highest standards of safety and compliance.
This is a varied, purposeful role where your work directly contributes to the wellbeing and experience of everyone who walks through our doors.
This is a remote UK based role but will require occasional travel within the UK as per business needs.
What You’ll Be Doing
You’ll support the Head of Property, Facilities & H&S for at least three days per week, with two days dedicated to helping the Facilities Helpdesk team, as needed. Your responsibilities will include:
Managing accident and incident logs, including follow‑up actions
Preparing quarterly reports and supporting audit coordination
Responding to H&S enquiries and assisting with DSE and homeworking assessments
Maintaining accurate H&S documentation and SharePoint pages
Uploading monthly/quarterly ESG data (electricity, gas, travel mileage) into Tagetik
Collating and reporting quarterly waste‑generation figures
Coordinating First Aid, Fire Marshall and other H&S training
Supporting internal communications for the department
Your work will help ensure our spaces are safe, compliant, efficient and enjoyable for employees and visitors alike.
What You’ll Bring
You’re organised, proactive, and confident working with people at all levels. You take ownership, stay calm under pressure and have a genuine commitment to creating safe, efficient and welcoming workplaces. You’re curious, willing to learn and bring a service‑oriented approach to everything you do. You’ll also have:
Experience in facilities, office management, or health & safety support
Working knowledge of UK H&S legislation (HASAWA, COSHH, RIDDOR)
Strong attention to detail and the ability to prioritise effectively
Clear, confident communication skills
Advanced Microsoft Office skills for reports and presentations
A NEBOSH Certificate (minimum) with relevant experience
You’ll be part of a supportive team where your contribution genuinely matters. This role offers variety, autonomy, and the chance to make a visible impact every day. If you’re looking for a role that blends coordination, people interaction, and meaningful responsibility, we’d love to hear from you.
In return you will be welcomed and supported by our Ardonagh family joining an organisation that cares about you as a person and your wellbeing. Some of the other benefits are:
Holiday entitlement of 26 days plus bank holidays, increasing with length of service
35 hour working week
Opportunity to progress your career across the entire Ardonagh family
Award-winning learning & development offering and support to obtain professional qualifications to enhance your knowledge and career prospects
Pension scheme for when you feel it’s time to retire
24-hour Employee Assistance support for you and your family’s physical and mental wellbeing
Corporate perks such as discounted gym memberships, cinema tickets, shopping, Eyecare vouchers, cycle to work and much more
One day paid volunteering to give back to our communities
Ardonagh Community Trust (ACT) - raising funds for charity with donation matching in your local community
The Spotlight Awards, where we celebrate the best of the Ardonagh Group and all the bright talent across our business.
We offer genuine potential for both personal and professional development, come and be part of our story and help us shape our future.
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Everywhen is an equal opportunities employer, with a growing and thriving diversity, equity and inclusion strategy; we are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.
If your application is successful, we will conduct relevant employment checks prior to you commencing employment with us. These will include verifying your recent employment, address, credit history and a standard criminal record check.
Please note: We may close a vacancy prior to the publish end date if the required quality or number of applications has been received.
Note to recruiters and employment agencies: We will not pay for unsolicited CVs from recruiters and employment agencies unless we have a signed agreement and have requested assistance, in writing, for a specific opening.
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