Executive & HR Support Administrator

Employer: Community360

Location: Remote / Virtual (with occasional visits to C360 locations if required)

Working hours: 10 hours per week (flexible scheduling) - Part-time / Freelance (Negotiable)

Salary: Negotiable (hourly rate or fixed fee)  

Closing date: 30/01/2026

• Job description

  About the Role

  Community360 is seeking a dependable and highly organized Executive & HR Support Administrator to provide essential administrative support to the CEO and Board of Trustees, as well as assist with HR compliance and operational tasks. This role is ideal for someone with strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
  

  Key Responsibilities
  

  • Executive Assistant Functions: 

  • Provide PA support to the CEO and Board of Trustees, including diary management, meeting scheduling, and minute-taking. 

  • Prepare and distribute agendas, reports, and presentations for board meetings.

  •  Manage correspondence and maintain confidentiality at all times. 

  • HR Administrative Support:

  • Manage onboarding and offboarding processes, including compliance checks, induction scheduling, and exit procedures.

  • Conduct right-to-work and DBS checks, maintaining accurate employee records in line with GDPR.

  • Prepare and issue employment contracts, variation letters, and reference requests.

  • Track and update HR systems for leave, absence, and training records.

  • Support recruitment administration, including posting adverts and scheduling interviews.

  • Ensure compliance with HR policies, procedures, and employment legislation. 

  • General Administrative Duties: 

  • Handle email and telephone enquiries professionally.

  • Maintain filing systems and ensure accurate record-keeping.

  • Liaise with internal and external stakeholders as required. 

  Experience
  

  Essential:

  • Previous experience as an Executive Assistant, Personal Assistant, HR Administrator, or Board Secretary.

  • Experience managing calendars, scheduling meetings, and handling confidential information.

  • Experience supporting senior leadership or boards is highly desirable.

  Desirable:

  • Experience working remotely and managing virtual communications.

  • Experience with board governance processes and facilitating board meetings.

  Benefits

  • 28 days holiday (pro-rata for part-time, including bank holidays)
  • An extra day’s holiday for your birthday (after passing probation)
  • Five extra days holiday (pro-rata) after five years’ service
  • Up to three days volunteering per year (after passing probation)
  • Development opportunities
  • Full training and a robust induction
  • Social and Wellbeing programme
  • Pension Scheme 6% paid for by employer
  • Flexible working hours and remote work options

  Notes

  • Covering letter is mandatory and must demonstrate how you meet essential criteria
  • Upload your CV and cover letter to the BreatheHR portal via Community360’s vacancies page
  • Community360 may close the vacancy early if enough applications are received
  • Feedback cannot be provided on unsuccessful applications

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