Compliance Officer
Employer: Gray Healthcare
Location: Home Based , United Kingdom
Working hours: Monday to Friday, 9am to 5pm, 37.5 hours per week
Salary: £30000 - £30000
Closing date: 08 February, 2026
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Introduction to the role of Compliance Officer:
Our goal is to ensure an outstanding recruitment experience for all parties involved.
The Compliance Officer is crucial to this process, offering assistance with all facets of new employee onboarding and administration.
It is essential to uphold high standards of professional customer service and data accuracy while serving as the initial point of contact for employees, managers and candidates.
Key job responsibilities of the Compliance Officer include:
Manage the onboarding process for all applications
Complete pre-employment checks including DBS checks, RTW checks, references and pre-employment health declarations in line with employment law and CQC guidelines
Maintain a database of candidates currently and previously onboard
Use of applicant tracking system to process, issue, and maintain documents relating to candidates
Ensuring documentation received from new starters is correct
Maintain effective systems for processing / monitoring the Disclosure & Barring Service and Overseas Police Checks
Obtaining employment, personal and academic references
Ensure all files and records are kept up to date
Update live Excel trackers in relation to starters / non starters
Compile onboarding files for audit
Liaise with managers and successful candidates to ensure the new starter process is managed efficiently.
Liaise with hiring managers regarding candidates start, induction and pre-booked holidays
Generation of weekly and monthly reports to update managers / SLT on candidates’ onboarding status
Respond appropriately to telephone, email and written enquiries and information requests.
Ensure all new starter and new appointment information is sent to HR within agreed deadlines
Ensure administrative processes are completed accurately, including the issue of Contracts, Employee Handbooks and other correspondence.
Being first point of contact for all new starter-related queries, providing advice and support, when necessary.
Liaising with L&D, Payroll, and HR teams to ensure processes align and a smooth new starter experience
Ensure all new starters are added to Payroll each month.
Send Compliance files to Payroll and Onboarding files to HR departments
Maintain accurate recruitment records in line with GDPR
Booking new starters onto Induction training and liaising with L&D team to ensure attendance
Essential skills, knowledge and experience required:
Minimum of 2 years experience of high volume recruitment onboarding within Health & Social care
Experience working with an Applicant Tracking System
Strong administrative experience
Able to work in a pro-active way and on own initiative, without close supervision
Able to work as part of a team and contribute to shared goals
Ability to work in a customer focussed environment
Ability to prioritise workload and work in an organised way to meet tight deadlines
Ability to communicate both verbally and in writing to a variety of audiences
Experience of developing good working relationships with colleagues or customers
Experience of working with confidential information and an understanding of GDPR
Experience of using MS Office for processing letters, spreadsheets or other documentation
Ability to set up and maintain readily accessible filing systems
Excellent interpersonal skills
Desirable:
Understanding of CQC recruitment requirements
An understanding of employment law as it applies to recruitment and contracts
Benefits
Highly competitive salary
Fully paid induction and training
Company pension
Professional development
Westfield Health Plan
Blue light card
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