Administrative Coordinator
Employer: Adolescent Health Study
Location: Primarily home working, with flexibility to travel across several geographical locations in the UK
Working hours: Full Time
Salary: £26,000 - £30,000 per year
Closing date: 26 July 2026 at 23:00
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About Adolescent Health Study
The Adolescent Health Study (AHS) is an ambitious new UKRI-funded initiative to establish a prospective, longitudinal population study that will generate a globally leading open science data platform and research resource. AHS aims to recruit at least 100,000 young people from across the UK and to follow their mental and physical health and wellbeing over at least 10 years. It plans to collect data through questions and measures; to obtain bio-samples for a wide range of genomic and other high-throughput assays; and to capture linked data relevant to health and wellbeing from participants’ health, education and other administrative records. There will be a strong emphasis on engaging with and involving young people, schools, parents and other relevant stakeholders in the design and delivery of the study, as well as on including young people that represent as wide as possible a range of backgrounds, experiences and characteristics. AHS will focus on enabling a wide range of research, including studies of the critical biological and social developments that occur during the transition from childhood to adulthood and the determinants of both mental and physical health and wellbeing in adolescents and young adults.
Purpose of the post
The administrative coordinator will play a key role in providing administrative, coordination and financial support across AHS. The role focuses on managing core systems, inboxes and documents, ensuring information is accurate, accessible and compliant. Acting as a central point for organisation, the postholder will coordinate meetings, support teams with routine administrative tasks, and contribute to smooth financial processes. They will help maintain effective workflows in a virtual environment, escalating issues as needed to keep daily operations running efficiently.
Main responsibilities
Administration and systems management
Manage AHS central inbox(es) and escalate matters to the business administrator and business operations team as appropriate
Provide day-to-day administrative support including preparing, filing, archiving and retrieving documents
Manage and update shared digital platforms, databases and documents to ensure accuracy and compliance
Manage administrative functions such as task tracking in a fully virtual environment
Team coordination and support
Coordinate in-person, hybrid and virtual meetings and workshops, including scheduling and logistics, for AHS team members and external parties as required
Provide key administrative support during meetings, including business and study meeting minutes as required
Finance delivery and support
Support invoice processing, including maintaining accurate records
Prepare payment requests and documentation in line with internal processes
Maintain up-to-date financial administration files across shared systems
Operational delivery and implementation
Provide hands-on support to teams and managers in rolling out new tools, systems and operational processes that are critical for the success of the longitudinal study
Support the smooth, day-to-day running of business operations, ensuring tasks and processes are completed efficiently
Identify operational issues or bottlenecks, propose practical solutions where appropriate, and escalate matters to the relevant members of the AHS team
Knowledge, skills and experience
Essential criteria
Qualified to A level or vocational qualifications, or equivalent, plus some experience in a relevant role
Experience of working in an administrative role for a hybrid or virtual organisation, preferably a charity or small-to-medium (SME) organisation
Experience of planning and delivering the logistics to in-person, hybrid and virtual meetings for 10+ team members across the UK
Experience of financial administration
Able to manage information electronically through databases and spreadsheets
Excellent organisational and time management skills with the proven ability to prioritise, at times under pressure, produce accurate work to deadlines
Excellent communication and interpersonal skills with the ability to take ownership of problems and find solutions
Proficient in Microsoft Office suite of software
Desirable criteria
Experience of working in a health and/or data research environment
Understanding and experience of using project management tools and techniques
Dimensions
This is expected to be a full-time post
AHS is a national organisation, and our activities take place across the UK
Primarily home working, with flexibility to travel across several geographical locations in the UK
Application Process
All candidates are required to complete the application form which can be found when clicking 'Apply Now' via Charity Job.
Please refer to the ‘How to Apply’ section of the downloadable application form.
Please note that only applications submitted directly to Gravitate HR will be accepted for this position.
The closing date for this position is 11pm Sunday 26 July 2026.
Interviews are currently expected to be held during the week commencing 24 August 2026.
Equal Opportunities Policy Statement
AHS is an equal opportunities employer, and as such aims to treat all employees, consultants and applicants fairly. AHS is an equal opportunities employer, and as such aims to treat all employees, consultants and applicants fairly. It is our policy to provide employment equality to all, irrespective of age, disability, gender identity or expression, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
Beyond these protected characteristics, we acknowledge the importance of socio-economic background, childcare and caring responsibilities, educational background, neurodiversity, and any other factors that shape an individual’s identity and opportunities. We strive to create an environment where all colleagues feel valued, supported, and able to contribute fully.
Values
It is an exciting time for the Adolescent Health Study (AHS) as we establish our senior leadership team in 2025. As the senior executive team evolves, the AHS values will be grounded in inclusivity, integrity, accountability, and collaboration.
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