Administration and Finance Officer (Scotland)
Employer: Stop Climate Chaos Scotland (SCCS)
Location: Home-based in Scotland with access to Central Belt meetings required
Working hours: 3 days (21 hours) a week
Salary: £27,000 pro rata
Closing date: 9am on Monday 9th February
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About the role
This new role would suit someone with administration and finance experience who is naturally very well-organised, able to build strong relationships, enjoys working with lots of partners, and is committed to climate action and justice. The successful applicant will also have an eye for detail and be able to quickly respond to new opportunities and challenges.
You’ll be part of the small SCCS secretariat team that provides support to our diverse members, so you’ll need to be a great communicator, enthusiastic, proactive and willing to be flexible when things change.
Being right at the heart of what we do, you’ll understand how a small charity functions and the importance of strong administrative and financial processes as a backbone to success. You’ll help provide the glue that holds a diverse coalition together, enabling it to be greater than the sum of its parts.
From taking minutes at meetings with MSPs, helping deliver our campaigns to making sure invoices are paid on time – this is a varied and rewarding role and we are looking for someone keen to be a key part of the Scottish climate movement and get stuck into everything it involves!
About SCCS
Stop Climate Chaos Scotland (SCCS) is Scotland’s climate coalition, bringing together over 70 civil society organisations campaigning together on climate change.
Our membership is diverse and includes national and community organisations working on:
Climate justice
Environment and nature
Gender and social justice
Faith and belief
International development
Worker and human rights
Health and inequality
Together, we represent hundreds of thousands of people across Scotland and stand in solidarity with communities most affected by climate impacts around the world. We collaborate with our members to build strong public support for faster climate action. We use this support to influence decision-makers to put in place fair, effective policies to reduce emissions and benefits for everyone.
Key tasks
Lead on all aspects of charity administration, relating to membership, governance, finance and events and campaigns.
Manage various day-to-day financial processes, for example raising invoices, reconciling bank statements, and preparing financial reports (currently, financial software Xero is used)
Act as the main point of contact for SCCS, including for current and new member enquiries, and maintain coalition membership records and databases
Organise, attend and take minutes for internal and external meetings
Provide campaign support, such as preparing resources, organising events and drafting newsletters
Update the SCCS website and post content on social media channels
Other tasks as required, working closely with the Coalition Manager and board
Person specification
Knowledge, experience and skills
Essential
At least 1 year of experience in an administrative role
At least 1 year of experience managing day-to-day financial processes, ideally for a charity
Experience organising and producing materials for meetings and events, including taking minutes
Ability to work collaboratively with multiple partners and build and maintain strong relationships
Excellent written and verbal communication skills
Excellent IT skills
Able to work flexibly and identify and act on opportunities for improving processes and ways of working
A positive approach and the ability to be systematic and solve problems
Able to prioritise and organise a busy workload
Demonstrable commitment to action on climate change and climate justice
Desirable
Experience of supporting charity boards
Knowledge of civil society and political structures and processes in Scotland
Awareness of charity legal processes and reporting procedures
Experience of posting website and social media content
Qualifications
No specific qualifications are required for the role: the knowledge, skills and experience of the successful candidate will be more important than formal academic qualifications.
Terms and conditions
Salary: £27,000 pro rata, so £16,200 for 3 days a week
Hours: 3 days a week (21 hours), which can be spread across 4 or 5 days. The post holder may need to work the occasional evening or weekend, for which time off in lieu will be granted. Overtime will not be paid.
Location: Primarily from home, with occasional office working in central Edinburgh. Other travel may be required to meetings, most often in the central belt, but occasionally in other parts of Scotland or the UK (for which travel expenses will be paid).
Line manager: Stop Climate Chaos Scotland Coalition Manager
Holiday: 28 days annual leave plus 11 days statutory holidays (pro rata).
Pension: Stop Climate Chaos Scotland operates a pension plan with NEST and our pension benefits exceed the statutory minimum.
We can only employ candidates with the right to work in the UK.
Application process
If you would like to apply, please do so by sending:
A covering letter – setting out in no more than 2 sides of A4 why you are suited to this position, clearly laying out how your experience and skills meet the essential and desirable criteria in the person specification
Your CV – no more than 2 sides of A4
Depending on the volume of applications we receive, unfortunately we may not be able to respond directly to all applicants.
Equality and diversity
SCCS is committed to working in a way in which everyone feels supported, valued, and able to be their full selves. To help us achieve our vision of climate justice for all, we need more diverse people involved. People of colour, working class and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector, so we are particularly interested in receiving your application. Please contact us to discuss any additional support you may need to complete your application.
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