Accounts Assistant
Employer: Kids Matter
Location: Remote (based in England & Wales with occasional travel required)
Working hours: 14 hours per week. Monday mornings are compulsory due to a weekly team meeting, otherwise hours can be spread throughout Monday to Friday.
Salary: £24,479 – £25,360 pro rata (£9,792 – £10,144 actual)
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Job title: Accounts Assistant
Reporting to: Finance Manager
Location: Remote (based in England & Wales with occasional travel required)
Contract: Permanent
Start date: As soon as possible
Hours of work: 14 hours per week. Monday mornings are compulsory due to a weekly team meeting, otherwise hours can be spread throughout Monday to Friday.
Salary: £24,479 – £25,360 pro rata (£9,792 – £10,144 actual)Job description
Overall purpose
The purpose of the Accounts Assistant role is to process financial transactions and support the Kids Matter finance function, maintaining accurate and up-to-date records on our accountancy system (Xero), whilst ensuring financial governance requirements are met in line with HMRC and Charity Commission recommendations.
Key responsibilities
General financial management
Process day-to-day finances, ensuring all bank accounts and transactions are reconciled and coded correctly on Xero at month end.
In line with Kids Matter’s financial policies and processes, ensure best practice is carried out, maintaining accurate and transparent records.
Perform any other duties as required by the Finance Manager and/or Operations Team.
Income & fundraising
Ensure all income is accurately processed and recorded on Xero and our CRM system (Beacon).
Complete monthly reconciliations between Xero and Beacon records
Generate invoices as required, inputting into Xero, and chasing outstanding payments.
Ensure restricted income is allocated to the correct fund.
Manage Gift Aid processes, including submitting and recording claims.
Communicate with the Fundraising Team as required, including notifying of ‘donation alerts’ when new gifts are received and providing donation receipts.
Bills & Expenses
Process all bills and expenses, managing the purchase ledger from receipt of invoice to payment.
Ensure all expenditure is authorised in line with Kids Matter policy.
Ensure expenditure that relates to restricted income is allocated to the correct fund.
Follow up and resolve supplier related queries.
Oversee and manage the expense card system (Volopa), topping up individual cards as required and processing payments in a timely manner.
Process staff and volunteer expenses and assist with related queries.
Process credit card transactions and reconcile monthly statements.
Banking & payment processors
Set up supplier payments for authorisation.
Complete monthly bank reconciliations.
Manage payment processor accounts (e.g. JustGiving, PayPal, GoCardless etc).
Financial reports & budgets
Support the Finance Manager in the planning and production of accurate annual budgets.
Support the Finance Manager in the creation of the monthly management and department accounts.
Support the Finance Manager with preparing documents required for annual audit.
Generate ad hoc reports from Xero as requested.
Wider team involvement
Contribute towards staff prayers and, on occasion, lead ‘Thought for the Day’.
Provide additional support to other teams when appropriate.
Engage with team-wide meetings and trainings.
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