Schools Coordinator (London)
Employer: FoodCycle
Location: Home based + delivery based in allocated schools in London
Working hours: 30 hours per week (0.8 FTE
Salary: £28,860 per year FTE (£23,088 pro-rata)
Closing date: Tuesday 24th February 2026
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Position Summary
This is an exciting opportunity for someone with a passion for food and community to be a part of FoodCycle’s after-school community meal projects. As Schools Coordinator, you will coordinate and deliver weekly family meals at your allocated schools in London (2-3 evenings per week) as well as coordinate all aspects of the projects, from volunteer management to food surplus supply.
Our after-school community meals will be spaces where families of school children can gather at the end of the school day to enjoy a free nutritious meal and be among the school community. With the support of our National Schools & Franchise Manager you will manage local relationships with schools, community partners, supermarkets and volunteer recruitment channels to enable our meals to happen each week. As a can do person and excellent communicator, you will manage the volunteers at each project ensuring they are trained, supported and on-message with FoodCycle strategy.
This role will contribute to the wider objectives of both the Schools team, and national Programmes team, to support the delivery of FoodCycles objectives. The role is a direct delivery role which will also include partnership working and regular communication with schools to ensure the safe and effective running of our meals and positive relationships with school families.
There will be frequent travel within London, with evening work required. Our school community meals are accessible by public transport.
Roles and Responsibilities
1. School meal facilitation – lead all aspects of 2-3 weekly early evening meals in schools, in-person. This includes: facilitating the cooking and serving of our meals, coordinating teams of cooking volunteers in the kitchen and hosting volunteers in the dining hall to cook and serve a free, nutritious, vegetarian meal to families within the school community.
2. Schools partnership – liaise and build strong relationships with schools to enable them to engage with community meals and further support our work, keeping disruption to a minimum. You will check in and maintain ongoing relationships with key school contact including Heads of School, Business Development and Operational Leads, working with the support of our National School & Franchise Manager.
3. Volunteer management and recruitment – directly manage and support a full team of volunteers at allocated FoodCycle community meals projects in schools.
4. Families – ensure that all guest experiences are positive and continue guest outreach in collaboration with the schools to ensure as many people as possible can access our meals safely.
5. Safeguarding – uphold FoodCycle’s commitment to safeguarding and promoting the welfare / wellbeing of children, young people and adults at risk. Take appropriate action or escalate to the National Schools & Franchise Manager.
1. Health and Safety – coordinate all health and safety-related actions at the after-school community meal projects. Take appropriate action or escalate to the National Schools & Franchise Manager.
2. Monitoring and evaluation – supported by the National Schools & Franchise Manager and Head of Programmes, ensure impact and outputs monitoring takes place across the pilot programme.
3. Communications – working with the Communications team to manage volunteer communications for your Projects, including monthly content for newsletters, updating the website, social media and other channels. Be an advocate for FoodCycle at external meetings.
1. Supermarkets and Independent store relationships – Develop supermarket and local store relationships at a community level to support access to surplus food.
2. Policies and Procedures – ensure you are fully familiar with all of FoodCycle’s policies and procedures, and that you encourage your volunteers and guests to be aware of policies and procedures that are relevant to them.
3. CRM Systems - Updating Salesforce with relevant project data including volunteers, surplus food suppliers, venue data, weekly project reports and key relationship management data.
4. Support the rest of the Programmes team with ad hoc duties aligned with FoodCycle objectives.
Person Specification
Proven
Experience of
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Experience of working with primary school-aged children or families, in school or other setting
Experience of coordinating the planning, delivery and development of community
led/owned programmes
Experience in hospitality or
food businesses
Experience of working to targets and inspiring
volunteers to work to targets
Monitoring and evaluating projects and reporting to external and internal stakeholders
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Experience of working within or in partnership with schools
Volunteer Management
Qualification
Experience of working with finance systems and supporting volunteers to use finance systems
Experience of health and safety, risk assessment and risk management.
Experience of working with child protection and vulnerable adults and•
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Experience of recruiting and coordinating volunteers and coordinating programmes that
support vulnerable
beneficiaries
Experience of building relationships with a range of stakeholders – other charities, local authorities, funders and local champions and enhancing shared community assets
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following safeguarding policies
Experience of devising and delivering volunteer training sessions
Experience working remotely or at varying locations
Skills,
knowledge,
ability
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Able to network effectively, identify new opportunities for project openings and bring them into fruition
Strong team leader and team worker
Excellent written and verbal communication skills
Strong IT skills – ability to work remotely and connect using tools such as Outlook, Teams, Asana.
Ability to work with Salesforce (our CRM) and databases.
Good organizer – ability to manage multiple Projects and build teams with a wide variety of people
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Expertise in food
sustainability, food poverty and/or social isolation issues
Knowledge and/or experience of Salesforce
Knowledge of health and safety, risk assessment and risk management.
Knowledge of keen importance of nutrition especially with plant based diets and or adults and children at risk
• Able to think and plan strategically
Personal Attributes
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Willing and able to travel
regularly within London
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Willing and able to work regular evenings
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Live within a realistic commuting distance of our School Community Meal projects
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Personable and warm
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Self-Starter, results orientated
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Strong communicator and good listener
Values
• Honest and trustworthy
• Commitment to FoodCycle’s charitable
objectives and ethics
• Open, balanced and fair
• Passion for food and people
Inclusivity
At FoodCycle, we are committed to being an equitable, diverse and inclusive organisation. Our vision is to create a working and service environment where every individual is treated with dignity, respect, and fairness. We want everyone to bring their full selves to work and to our community meals. We commit to removing barriers that prevent our employees, volunteers and guests from embracing their distinctive and diverse identities.
We welcome applications from everyone and especially encourage people from unrepresented groups to apply.
Holidays
26.5 days to start (including Christmas closure period) plus bank holidays, and we offer additional holiday with length of service up to a maximum of 30 days (pro-rata for parttime). Plus, everyone gets an extra day off on their birthday! Pension
Staff are automatically enrolled after three months into our pension scheme with The Pensions Trust, unless you choose to opt out.
Training
We believe in the development of our staff - we are committed to providing relevant training and development opportunities to all staff.
Team away days and socials
With a workforce based all over the UK we have annual all team in-person, away day, team get-togethers, regional socials, virtual all team check-ins and informal on-line catch-ups – we’ve even started a virtual book club!
Staff Benefits
• Health Care: Our Health & Wellbeing Cash Plan allows staff to claim money back on healthcare bills and includes access to telephone counselling and online GP appointments.
• Wellbeing Hour: Staff are encouraged to one hour per week (on top of their regular break time) to use for their personal wellbeing. This could involve taking a walk, going to the gym or having a longer lunch break.
• Cycle to work Scheme As part of our commitment to sustainability and staff wellbeing, we offer Cycle to Work scheme, enabling employees to save on a bike and equipment through salary sacrifice.
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