Registry Coordinator
Employer: National Institute of Teaching.
Location: This role is hybrid working, with the requirement to be at a NIoT campus at least once a fortnight. Campuses in Birmingham, Blackburn, Bradford, Bristol, Doncaster, London or Redcar
Working hours: Full time
Salary: £30,559 per annum
Closing date: 11:59pm 12 August 2025(GMT)
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About Us
The National Institute of Teaching (NIoT) has an unswerving commitment to high quality, evidence-informed teacher education, and is on a mission to improve the quality of teacher and leader development across the system.
Our programmes are designed by teachers and leaders who understand the joys and pressures of school life. We work in collaboration with schools across the country, ensuring that findings from our research benefits all schools, teachers and leaders.
About the Role
This is an exciting opportunity for a dedicated and detail-oriented Registry Coordinator to join the Registry Services Department.
In this role, you will be responsible for ensuring that all internal and external records are accurate and up to date. You will coordinate the collation and update of trainee record information, manage student finance information, and support the onboarding of trainees.
The ideal candidate will have strong administrative skills and the ability to thrive when working in a fast-paced environment.
This role is hybrid working, with the requirement to be at a NIoT campus at least once a fortnight.
Corporate Responsibilities
To ensure that the responsibilities of the role are carried out in a way which reflects the mission and the values of the NIoT.
To be aware of and observe all policies, procedures, working practices and regulations, and in particular to comply with policies relating to Equal Opportunities, Health and Safety, Confidentiality, Data Protection and Financial Regulations, reporting any concerns to an appropriate person.
To comply with all reasonable management requests.
Key Responsibilities
Responsible for ensuring all internal and external records are maintained, accurate and up to date. This will relate to assessment, financial and student records.
To ensure that any changes to trainee circumstances for example withdrawal or suspension of study are actioned in a timely manner
To coordinate the collation and update of trainee record information relating to personal details, verification checks, DfE Register, assessment marks and any data relating to trainees across the trainee journey
Coordination of Student Finance information including registration, attendance, bursary management and updates to changes of circumstance
Coordination of systems and IT set up for new trainees
Responsible for supporting with administration of the PGCE elements of the programme.
To support with the onboarding of trainees, including processing DBS and prohibition checks, and internet and social media checks.
Responsible for ensuring the QTS and PGCE outcomes are inputted, and the relevant reports are available to the boards of examiners.
Ensuring all vetting sheets are collected and are accurate and up to date.
Coordinating compliance and accurate data management of trainee data across systems and processes
Effective line management of the Registry Administrator.
Essential Criteria
Strong administrative experience.
Experience of accurate data input.
Ability to thrive when working independently and in a fast-paced environment.
Ability to manage competing priorities and work to deadlines.
A commitment to the aims of the National Institute of Teaching
An interest in the education sector and a belief in the value of teachers and school leaders
Excellent organisational skills and attention to detail.
Excellent interpersonal and written communication skills
Highly proficient in the use of MS Office software packages, such as Word, Excel and Outlook, as well as search engines and online databases
Highly proficient in managing and monitoring processes which drive successful delivery of programmes and reporting
A sensitivity to the requirements of different audiences and an ability to adapt style appropriately
Desirable Criteria
Line Management Experience
Experience within a student administration role in Higher Education
A good understanding of UK higher education regulations and experience of Student Finance England regulations and processes
Previous experience of working in a remote and geographically distributed team.
Previous experience in the education sector
Previous expertise of supporting training in the education sector, especially within ITE
Previous experience of working in a remote and geographically distributed team
Experience of using a management information or student record system (e.g. Microsoft Dynamics)
Knowledge of KCSIE and background checks
Working at the National Institute of Teaching
Contract: Permanent, Full Time
Salary: £30,559 per annum (plus London weighting if applicable) + benefits
Key Benefits:
Highly competitive pay and pay progression opportunities.
Flexible start and end working times.
Flexible working opportunities, including significant scope for hybrid working.
At least 27 days’ holiday a year (plus 8 bank holidays) rising to 33 days after five years’ service (with an annual discretionary office shutdown between Christmas and New Year).
Entry to the highly valued Local Government Pension Scheme
Excellent opportunities to develop your skills and experience and to progress your career.
A stimulating, supportive and rewarding working environment with a dedicated team of likeminded professionals.
Diversity and Inclusion
The National Institute of Teaching is committed to creating a diverse environment and ensuring that all qualified applicants receive equal consideration for employment. We are committed to fair and inclusive recruitment practices and are open to job shares, secondments, part-time, and flexible working schedules.
We think a wide range of different work and educational experiences could support you to be successful in this role. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities.
Notes:
This document is an overview of the role.
The responsibilities will include but will not be limited to those listed above and it is anticipated that the role will evolve over time and as such the duties may change.
This document does not form part of the contract of employment.
We regret that we are currently unable to sponsor visas.
This post requires a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS) with a Children’s Barred List Check and Occupational Health Check is required as a condition of employment.
How to Apply
Apply here: Submit your application online
Closing date: 11:59pm 12 August 2025(GMT)
Contact us: If you have any queries about this role, please email us at recruitment@niot.org.uk
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