Project Co-ordinator
Employer: Police Digital Service
Location: This is a remote role
Working hours: Full Time
Salary: £40,000 Per Annum
Closing date: Wed, 1 Apr 2026
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The Project Coordinator will provide the professional and structured support across the delivery of projects within the PDS portfolio. This role ensures smooth project operations, effective coordination between project teams, and suppliers, timely reporting, accurate documentation, and oversight of risks, issues and dependencies.
Working closely with the Project Manager(s) the Project Coordinator enables successful delivery through robust administration, planning support, and stakeholder engagement.
The role is essential in ensuring project teams adhere to PDS governance, controls, and reporting standards so that delivery remains on track and aligned with policing needs.
About Police Digital Service
To protect people from harm in our rapidly changing world, police services must not only keep up with technology and business changes but develop capabilities and ways of working that will enable them to adapt to and deal with the complexity of modern criminality.
Police Digital Service strives to be the go-to partner for technology developments and programmes across UK policing. Our team provides technical advice and delivers services to help policing and law enforcement organisations across the UK prioritise and focus on technology efforts.
Our vision is to support UK policing to keep people safe, get more from technology investments and make better use of public money, and we’re always on the lookout for great talent to help us achieve this.
Our Values are:
We value People
We do the right thing
We are innovative
We are one Team
We are proud and passionate
Why Join us?
You can find out more here:
Benefits - Police Digital Service (pds.police.uk)Key Responsibilities
Support the development, coordination and maintenance of project plans, schedules, RAID logs and reports.
Coordinate day-to-day project activities and ensure actions, decisions and dependencies are tracked and progressed.
Prepare and maintain project documentation including reports, presentations and governance papers.
Organise project meetings and workshops, including agendas, minutes and follow-up actions.
Maintain accurate project artefacts in line with PDS delivery frameworks and governance standards.
Monitor delivery performance against agreed time, cost and quality baselines and escalate concerns where required.
Support financial tracking activities including forecasting updates and monthly reporting.
Build and maintain effective working relationships with internal teams, suppliers and policing stakeholders.
Assist with risk and issue management, helping identify mitigations and track progress.
Support clear communication flow across the project team(s) and ensure queries are directed and resolved appropriately.
Contribute to lessons learned, continuous improvement activity and knowledge sharing across the portfolio.
What you need to succeed in the role
Knowledge
Understanding of project management methodologies (e.g. APM, Prince2).
Awareness of project governance, risk, issue and change control processes.
Understanding of digital, data, or technology delivery environments.
Knowledge of project documentation standards and reporting practices.
Good working knowledge of Microsoft Office 365 tools (Teams, SharePoint, Excel, PowerPoint).
Experience
Experience supporting projects within a complex organisation.
Experience coordinating activities across multiple stakeholders, suppliers or technical teams.
Demonstrated experience managing documentation, meeting administration and project reporting.
Experience tracking project actions, decisions, risks and issues.
Key Skills
Strong organisational and planning skills.
Excellent written and verbal communication skills.
Ability to build and maintain positive working relationships with stakeholders, suppliers and team members.
Attention to detail with the ability to manage multiple activities at the same time.
Confident in analysing information, identifying issues and supporting problem-solving.
Effective time-management and ability to work to deadlines.
Proactive, adaptable and able to work independently when required.
Competent in preparing reports, presentations and meeting documentation.
Strong teamwork skills and willingness to support colleagues across the portfolio
Desirable
Awareness of policing, public sector or supplier delivery environments.
Understanding of basic financial tracking processes such as forecasting, or purchase orders
Experience contributing to continuous improvement or lessons learned activities.
Experience of procurement and/or contract management.
Diversity, equity and inclusion
We are committed to equal opportunities for all and will not discriminate on any grounds. We encourage applications from people from the widest possible span of experience. All applicants will be considered without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, parental status, nationality, neurodiversity or disability status.
Working ArrangementsThis is a remote role.
All applicants must be eligible to undergo NPPV3 (Non Police Personnel Vetting Level 3 )and SC vetting clearances. Successful applicants will require NPPV3 clearance to have been cleared before starting with PDS.
Please note, we may choose to close the advert early if we receive a high volume of applications for this role so please endeavour to to complete your application as soon as possible
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