Grants Finance Officer
Employer: Spana
Location: UK based, hybrid working with regular attendance (approximately 1-2 days per month, or more if preferred) in our London office
Working hours: Full-time (34.5 hour per week)
Salary: c.£34,000 per annum subject to skills and experience
Closing date: 23:59 GMT on Wednesday 14 January 2026
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Purpose of the role
SPANA is investing in its Grants and Compliance function to strengthen financial oversight and accountability across its global partnerships. The Grants and Compliance team plays a critical role in safeguarding resources, supporting partners and ensuring compliance with donor requirements and SPANA’s internal policies. The team works closely with colleagues across departments and with partner organisations to deliver impactful programmes for the welfare of working animals worldwide.
Reporting to the Grants Compliance Manager, the Grants Finance Officer is a key role within this function. The position ensures robust financial management of grants and partner funding by reviewing financial reports, conducting compliance checks and supporting partners with capacity building. The role also maintains accurate grant records, assists with due diligence and contributes to risk assessments and audit processes. By providing clear financial support and guidance, the Grants Finance Officer helps SPANA and its partners meet donor expectations and strengthen accountability, ultimately enabling better programme delivery and impact.
Key responsibilities
Area 1: Grant partner financial oversight
• Review partner financial reports and supporting documentation for accuracy, completeness and compliance with donor and organisational requirements.
• Conduct cost eligibility checks on partner budgets and expenditures.
• Follow up on financial discrepancies or missing documentation with partners.
• Ensure timely review and processing of partner drawdowns, maintaining accurate records of fund transfers and acknowledgements.
• Conduct partner asset verifications in line with grant agreement provisions.
• Review partner inventory records to ensure alignment with procurement and usage.
Area 2: Capacity building and support
• Provide training and ongoing support to partners on financial management, donor compliance and reporting requirements.
• Support partners in developing budgets and financial plans aligned with project objectives and SPANA guidelines.
Area 3: Grant management and reporting
• Maintain accurate and up-to-date grant records in the accounting and grants Enterprise Resource Planning (ERP) systems.
• Assist in conducting partner due diligence assessments and provide recommendations for improvement.
• Support the preparation and review of grant agreements and amendments.
• Prepare partner risk assessments and monitoring plans based on due diligence outcomes.
• Conduct and document sanction checks on partner organisations.
• Conduct due diligence exercises for project partners.
• Support internal audits and donor reporting processes by providing timely and accurate financial data.
Area 4: Compliance and controls
• Ensure all financial activities comply with internal controls and donor regulations.
• Contribute to the development and continuous improvement of financial procedures, tools and templates for grant management.
• Monitor partner compliance with local statutory laws, particularly in relation to remuneration and employment practices.
In addition, undertake any other duty or responsibility that may reasonably be required for this role. Travel may be required for this position to support grant partners.
Person specification
Knowledge and education
• A recognised undergraduate qualification in accounting, finance, or a related field.
• Strong understanding of donor compliance requirements and eligible cost criteria.
• A good understanding of due diligence processes and risk assessments.
Experience and skills
• Experience reviewing financial reports within the non-profit or international development sectors.
• Experience reviewing partner budgets as part of a compliance process.
• Experience working with international donors (eg, Foreign, Commonwealth & Development Office, European Union, United States Agency for International Development, United Nations agencies).
• Proficiency in enterprise resource planning systems and Microsoft Office, with strong familiarity with Excel.
• Experience managing different priorities and a varied workload.
Personal attributes
• Excellent attention to detail and strong organisational and analytical skills.
• Effective communication and interpersonal skills, with the ability to work collaboratively with partners from diverse cultural backgrounds.
• A commitment to SPANA’s mission to transform the welfare of working animals.
Desirable criteria
• French language skills
• Experience in capacity building or delivering financial training to partners.
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