Deputy Payroll Manager
Employer: Vita Health Group
Location: Home based / Remote, United Kingdom - Willingness to travel, which may include overnight stays on occasion, as and when required
Working hours: 37.5 hours per week
Salary: £42,000 - £45,000 per annum
Closing date: 25 December, 2025
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We’re looking for an experienced and motivated Deputy Payroll Manager to support the Payroll Manager in leading and managing all payroll operations across the business. This includes supervising the Payroll Team, ensuring timely, accurate, and fully compliant payroll processing. The Deputy Payroll Manager acts as the second in command and primary point of contact in the managers absence providing continuity of leadership and support.
Key Duties:
Team Supervision & Development
Assist in leading and supervising the payroll team, to include conducting 1:1s focused on Performance, Wellbeing and Professional Development
Support the induction and ongoing training of new and existing payroll staff
Foster a collaborative and high-performance team culture
Payroll Operations
Ensure accurate and timely end-to-end processing of all company payrolls (4 x Monthly), including statutory deductions, pension contributions and employee benefit payments.
Maintain up-to-date knowledge of payroll legislation and industry best practice. Ensure compliance with HMRC regulations, pension scheme requirements, and relevant employment legislation.
Review and authorise payroll calculations, reports and BACs submissions
Compliance & Reporting
Oversee internal payroll audits and ensure accurate reconciliation of payroll data.
Support statutory year-end processes including P60s, P11Dbs, benefit reconciliations and HMRC reporting.
Process Improvement
Identify, recommend and help implement payroll process improvements and system updates.
Collaborate with HR and other teams as required to ensure payroll systems integrate effectively and securely.
Support the Payroll manager with project delivery and system integration initiatives
Stakeholder & Employee Support
Act as a senior point of contact for complex payroll-related queries
Handle escalated employee queries regarding pay, tax, pensions or benefits with professionalism and confidentiality.
Deputising Responsibilities
Act as the Payroll Manager during periods of absence, providing leadership and ensuring continuity of service.
Skills and Experience:
Essential:
Qualifications
GCSE Maths (or equivalent)
Experience
Proven experience working in a high volume, fast paced payroll environment
Strong knowledge of UK payroll legislation, including pensions (Auto Enrolment), PAYE, NI, and statutory payments
Experience in a leadership or deputy role within a payroll team
Processing multiple payrolls
Skills/Knowledge
Excellent attention to detail and analytical skills
Strong organisational and time-management abilities
High level of confidentiality and integrity
Ability to work under pressure and meet deadlines
Competent in Microsoft Office, particularly Excel
Personal competencies and qualities
Excellent verbal and written communication skills
Personable, Self-Motivated and reliable
High level of enthusiasm and motivation
Ability to work individually or within a team and foster good working relationships
An awareness of and commitment to supporting and facilitating diversity and inclusion
Willingness to travel, which may include overnight stays on occasion, as and when required
Desirable:
CIPP Qualified or working towards
NHS Pensions and T’s & C’s
Experience of using HR Databases
Why join our Payroll Team?
Develop Expertise: Building your knowledge in an ever-evolving and expanding field through continuous learning and problem solving.
Drive Innovation: Be part of a forward-thinking payroll function that embraces automation, digital tools, and ongoing improvement.
Collaboration: Work alongside a supportive, experienced team that values knowledge-sharing, celebrates successes and supports career progression.
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