Administrative Assistant
Employer: Brake
Location: Remote working with very occasional travel required
Temporary: Fixed term until October 2026
Working hours: 21.75 hours per week (equivalent to 3 days) worked between 8am-6pm, with Friday to be one of your working days
Salary: £15,000 (£25,000 FTE)
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Hours: 21.75 hours per week (equivalent to 3 days) worked between 8am-6pm, with Friday to be one of your working days
Contract length: Fixed term until October 2026
Salary: £15,000 (£25,000 FTE)
Working pattern: Remote working with very occasional travel required
Reporting to: Operations manager (maternity cover)
Team: Operations team
The Operations team’s purpose is to ensure that the whole Brake team has the infrastructure in place to do their jobs efficiently, safely and with their wellbeing supported. This is a broad remit which encompasses I.T, systems,
recruitment, onboarding, governance, compliance and travel, amongst other things. The administrative assistant will efficiently support the operations team towards achieving this purpose.Key responsibilities of the role
Recruitment admin
Working with the operations manager (maternity cover) to ensure Brake’s recruitment processes fill resourcing gaps promptly, the process is fair, provide a positive candidate experience and is delivered in line with Brake’s relevant policies and procedures.
Including:
Advertising vacancies on proven platforms
Seeking out new avenues to boost applications if required
Processing job applications, saving to Sharepoint
Promptly responding to queries in the recruitment inbox
Responding to all applications in a timely manner
Carrying out screening calls with suitable candidates
Scheduling interviews
Drafting accurate HR documentation such as employment contracts and job offers
Other admin
Managing the general ‘admin’ inbox, ensuring messages and voicemails are promptly forwarded to the correct team
Handling subject access requests, ensuring they are completed accurately and on time, prompting colleagues to complete their tasks where necessary
Booking hotel or travel requirements in line with Brake’s policies, always with an eye on cost effectiveness
Ad-hoc purchasing, ensuring financial transactions are logged in accordance with the Finance team’s processes
Completing Donorfy admin tasks to contribute towards maintaining clean data with the CRM.
Ad-hoc
Other ad-hoc duties as defined by the operations manager (maternity cover)
Vetting
Basic level DBS is required
Employees are subject to driver licence checks
Person Specification – Skills and Attributes
Experience and skills
Essential
Must be UK based.
At least 2 years of administrative experience.
Experience working in the UK charity sector.
Excellent organisational skills with the ability to prioritise a varied workload, working both proactively and reactively when required.
Meticulous attention to detail and collaborative approach.
Confidence and competence in utilising modern office, communications and IT skills in the Microsoft Office Suite.
Works with discretion and complete integrity when handling sensitive information.
Self-motivated to work remotely.
Has strong interpersonal skills. Establishes straightforward and positive relationships with people and is a team player.
Desirable
Proficiency with Donorfy CRM, Slack, Sharepoint sites and Monday.com (training will be provided if not)
Previous exposure to recruitment.
Experience preparing accurate HR documentation.
Good knowledge of GDPR compliance and data protection best practice.
How to apply
If you are seeking out a new challenge and think you have the skills, passion, and commitment that we are looking for, we would be interested in hearing from you.
Submit your CV and a covering letter which clearly demonstrate you have what it takes to perform this challenging and rewarding role to: recruitment@brake.org.uk
We want to get to know you and we welcome cover letters in alternative formats, for example you could send a short video cover letter instead of a traditional written one.
We want to get to know you and we welcome cover letters in alternative formats, for example you could send a short video cover letter instead of a traditional written one.
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