Finance and Administration Officer

Employer: School Library Association

Location: The Association is a UK wide organisation, working mostly remotely. Working patterns can be negotiated and we welcome applicants from all over the UK.

Working hours: 28 per week

Salary: £21,945.95 per annum (pro rata, based on a FTE salary of £29,000)

• Job description

  We are seeking a new Finance and Administration Officer following the upcoming retirement of a long-serving team member. A key member of the SLA central office team, the Finance and Administration Officer plays a vital role in ensuring smooth financial operations and providing essential administrative support for our membership. In addition to administration support, this role is responsible for maintaining accurate financial records , book-keeping and effective day-to-day financial operations, producing financial reports using XERO and our CRM.

  You will be experienced in financial and administration operations of a charity or similar , with an AAT qualification or matching worked experience. Familiarity with XERO will be an advantage. You will be able to bring understanding of cashflow and financial analysis of figure, working with accountants as required. You will also have excellent customer service skills and be able to work effectively with all stakeholders from our members, to funders to suppliers. You will be determined and have an excellent eye for financial and administrative detail.

  Your duties will include:

  Financial operations and record-keeping
  • Manage day-to-day financial transactions and maintain accurate records of all SLA accounts and petty cash; book-keeping
  • Process and record all incoming payments, including foreign cheques (into bank account)
  • Monitor cashflow and expenditure, keeping track of spending
  • Pay invoices upon approval and ensure timely monthly payments (e.g. pensions,
  HMRC)
  • Handle creditor and supplier communications and resolve related issues
  • Monitor and follow up on overdue payments with a focus on membership payments

  Invoicing and income tracking
  • Issue and track membership and subscriber invoices and reminders
  • Keep office team informed of payment statuses
  • Prepare sales, cost, and profit reports for SLA publications
  • Conduct annual publications stock take

  Payroll and reporting
  • Liaise with the accountant on salary payments; process salary BACS payments
  • Support year-end financial reporting by providing necessary documentation to accountants
  • Produce regular financial reports and analysis as required
  • Supporting preparation of budgets, working with accountants as required

  Event financial administration
  • Manage financial aspects of SLA events, particularly the annual conference (e.g., exhibitors, sponsors, and delegates)
  • Process and record staff/trustee expense claims
  • Support with bookings accommodation and travel for Board meetings General administration
  • Provide general office and telephone support as part of the central team
  • Manage the central email inbox and handle incoming phone calls
  • Maintain accurate and up-to-date records in the CRM system
  • Assist with logistics and administration for Board meetings
  • Support SLA events and participate in school visits to promote awareness of SLA’s work
  • Follow Health and Safety policies and procedures
  • Undertake additional tasks as needed to support SLA’s mission and strategy

  To be successful in this role you should demonstrate:

  • Strong experience in financial and office administration
  • Knowledge of accounting principles
  • Experience of working with XERO or similar
  • Experience of using CRM systems (ideally IMIS)
  • Experience of working for a small charity and / or membership association
  • Accuracy, numeracy, attention to detail
  • Ability to manage own workload, prioritise and meet competing deadlines
  • Excellent customer service manner
  • Being a team player

  The salary for this position is £21,945.95 per anum (pro rata based on FTE £29,000) for 28 hours per week, and comes with a 6% employer pension contribution. The Association is a UK wide organisation, working mostly remotely. Working patterns can be negotiated and we welcome applicants from all over the UK. We strongly encourage candidates of all different backgrounds and identities to apply. Each new role provides us with an opportunity for us to bring in a different perspective, and we are always eager to diversify our team. The SLA is committed to building an inclusive, supportive place, where you can do brilliant and rewarding work.
  
  Why work for the School Library Association?
  We are a small, friendly team who support each other to deliver an excellent service to our members. Leave is 25 days plus bank holidays. We offer free mental health support and counselling sessions and brilliant discounts with a variety of retailers including up to 40% off Vue cinema tickets through our HR partner.

  About the School Library Association
  The School Library Association has been representing the school library sector for more than eighty-five years, with membership to the Association thought of as essential to all those who work in and around school libraries. We provide training, advice and support for all those working in school libraries. We are at the start of an exciting new period of growth in the history of the SLA, with a new CEO, coinciding with the opportunity to influence a new government, a government committed to improving educational outcomes for all.

  To apply please send a one page covering letter and CV to info@sla.org.uk with the job title in the subject line by 11th July. Applications without a covering letter will not be considered. No agencies please.
  Due to the volume of applications we cannot provide individual feedback. We really appreciate your interest. If you haven’t heard from us within one week of the deadline, it means we’ve moved forward with other candidates on this occasion. We encourage you to apply again in the future. Please note we may close recruitment early should the right candidate be identified.

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